Board of Trustees
2 Harbor Road, Port
Washington, New York
April 2, 2009
7:30pm
Present: Mayor
Frederick E. Nicholson
Trustee Charles Comer
Trustee Ray Keenan
Trustee Alice M. Peckelis
Village Attorney Christopher Prior
Treasurer Laurence Tuck
Village Clerk Yvonne Whitcomb
Absent: Trustee Douglas Baldwin
Also present: Court Reporter James Gill
Public Hearing
Mayor Nicholson opened the public hearing duly advertised in the March 24, 2009 issue of the Port Washington News, to consider the adoption of the proposed $789,586.63 budget for the fiscal year commencing June 1, 2009 and ending May 31, 2010.
A verbatim transcript of the public hearing is annexed to and incorporated into these minutes.
All those present wishing to speak having been heard, Mayor Nicholson closed the Public Hearing.
On the motion of Trustee Comer, seconded by Trustee Keenan, it was unanimously RESOLVED that the budget for the fiscal year commencing June 1, 2009 through May 31, 2010, be and hereby is approved.
Annual Meeting
Mayor Nicholson opened the annual meeting at 7:55PM.
Appointments
Mayor Nicholson made the following appointments, subject to the approval of the Board of Trustees, for terms of one official year, said terms to expire April 2010.
Deputy
Mayor
Charles Comer
Village
Attorney
Christopher Prior
Acting Village
Justice
James C. Neville
Building
Inspector Joseph Saladino
Building Inspector Liaison
Douglas Baldwin
Board of
Assessors Board of Trustees
Planning
Board Board of Trustees
Commissioner of Public Works Raymond
Keenan
Environmental
Commissioner
Jacob Eisenman
Deputy Environmental Commissioner Alice M. Peckelis
Manhasset Bay Protection Committee-
Charles Comer, Ray Keenan
Nassau County Village Officials
Association Fred
Nicholson
Chamber of
Commerce Fred Nicholson, Ray Keenan
TNH Visioning
Committee Raymond
Keenan
Emergency
Management
Fred Nicholson, Charles Comer,
Alice M. Peckelis
Stormwater
Runoff Fred Nicholson, Charles Comer
Registrar of Vital
Statistics
TNH Clerk, Leslie Gross
Prosecutor Michelle Prior
Tree Commissioner Lance
Wagner
Mayor Nicholson made the following appointments, subject to the approval of the Board of Trustees, for a term of five years, said term to expire April 2014.
Board of Zoning Appeals member Dr. Edward Athanasian
Chairman, Landmark Preservation Commission Dr. Peter Salins
On the motion of Trustee Comer, seconded by Trustee Keenan, it was unanimously RESOLVED that the aforesaid appointments made by the Mayor be hereby approved.
Village Law Firm
On the motion of Trustee Comer, seconded by Trustee Keenan, it was unanimously RESOLVED to retain the law firm of Ackerman, Levine, Cullen, Brickman and Limmer, LLP to provide legal services for the Village for the year commencing April 2009 and ending May 2010 under the retainer agreement dated April 2, 2009, attached hereto.
Depository Bank
On the motion of Trustee Comer, seconded by Trustee Peckelis, it was unanimously RESOLVED that the Bank of America be and hereby is designated as the official bank for authorized depositories for Village Funds.
Official Village Newspaper
On the motion of Trustee Comer, seconded by Trustee Keenan, it was unanimously RESOLVED that the Port Washington News be and hereby is designated as the official newspaper for the Village of Baxter Estates for the official year ending April 2010.
Meetings of the Board of Trustees
On the motion of Trustee Comer, seconded by Trustee Keenan, it was unanimously RESOLVED that 2 Harbor Road, Port Washington, New York, be and hereby is designated as the place of the regular meetings of this Board until further notice and that the day and time of said regular meetings shall be 7:30PM, on the first Thursday of each month.
Regular Meeting 8:12PM
1.
Village Clerk
A. Minutes
On motion of Trustee Comer, seconded by Trustee Keenan, it was unanimously RESOLVED that the reading of the minutes of the March 5, 2009 meeting of the Board of Trustees be waived and they be and hereby are approved with corrections as presented by Clerk Whitcomb.
On motion of Trustee Comer, seconded by Trustee Keenan, it was RESOLVED that the reading of the minutes of the March 21, 2009 Special Meeting of the Board of Trustees be waived and they be and hereby are approved with corrections as presented by Clerk Whitcomb.
Mayor Nicholson Aye Trustee Comer Aye
Trustee Keenan Aye Trustee Peckelis Abstained
Executive Session 8:47PM
Upon motion made by Mayor Nicholson, seconded by Trustee Keenan, the Board voted unanimously to enter into Executive Session to discuss court matters.
At 8:56PM, the Mayor stated that Executive Session had concluded, and that no action had been taken by the Board in Executive Session.
Re-open Regular Meeting 8:57PM
2.
Treasurer
A.Abstract of Vouchers
On motion of Trustee Comer, seconded by Trustee Keenan, it was unanimously RESOLVED that the Audited Vouchers dated April 2, 2009 for the General Fund totaling $ 50,409.39 be and hereby are approved as prepared by Treasurer Tuck.
B. Independent Audit Report for 2007-2008
After
discussion, upon motion made by Trustee Comer, and seconded by Trustee
Peckelis, the Board unanimously adopted the following:
BE
IT RESOLVED, that the Annual Audit Report for the Village, for the year
2007-2008, prepared by Skinnon, Faber & Hecht, certified public
accountants, in the form presented to the Board by Village Treasurer Larry
Tuck, which incorporates all modifications to the Management Discussion and
Analysis section required by the Board, be, and it hereby is accepted.
C. Village Auditors
Treasurer Tuck presented the proposal for the new fiscal year submitted by the Village’s current independent auditor, Skinnon, Faber and Heck to the Board.
On the motion of Trustee Comer, seconded by Trustee Keenan, it was unanimously RESOLVED that the Village engage the services of Skinnon, Faber and Heck to perform an independent audit of the financial affairs of the Village for the fiscal period commencing June 1, 2009 and ending May 31, 2010 and to prepare an inventory of Village assets for compliance with GASB, for a fee not to exceed $5,800.00 and in accordance with the proposal submitted, as modified to include the Village Court.
3.
New Business
A. Stormwater Report
Trustee Comer reported that the next meeting of the Board of Trustees on May 7, 2009 will be the Annual Village Stormwater Meeting.
B. Nassau County Village Officials Association
C. Baxter Beach Clean Up and Central Drive Clean Up
On the motion of Trustee Comer, seconded by Trustee Keenan, it was unanimously RESOLVED that the contract for Beach and Central Drive Clean Up be awarded to Robert Keogh for a total cost for the 2009 season of $1,400.00.
The Clerk was instructed to ascertain that the all insurances were provided and up to date.
D. Building Department Report
The Board reviewed the Building Department Report for the month of April 2009.
There being no further business before the Board, on motion of Trustee Comer, seconded by Trustee Keenan, it was unanimously RESOLVED that the meeting be and hereby is closed at 10:30PM.
Yvonne Whitcomb-Village Clerk