Board of Trustees

The Village of Baxter Estates

2 Harbor Road, Port Washington, New York

October 1, 2009

7:30 PM

Present:

Mayor Frederick E. Nicholson

Trustee Charles Comer

Trustee Douglas Baldwin

Trustee Alice M. Peckelis

Treasurer Laurence Tuck

Village Attorney Chris Prior

Village Clerk Yvonne Whitcomb

Absent: Trustee Ray Keenan

Also present: Jim Cancel, Adam S. Walters, George O’Neil, Gene Caiola, Gary Alcon for T-Mobile, Muriel Landsberg, Demetrios N. Logan

Mayor Nicholson opened the regular meeting at 7:30PM, with the Pledge of Allegiance, led by Trustee Peckelis.

1. Old Business

A. Muriel Landsberg spoke on the lack of progress of the construction project behind her property and requested to be kept informed of any action.

B. T-Mobile Special Use Permit Application for Telecommunication Antennas on 299 Main Street property

Representatives from T-Mobile presented the Board with an amended plan.

On motion of Trustee Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED that a Public Hearing would be held on November 5, 2009 at 7:30 PM at 2 Harbor Road to consider the application of T-Mobile Northeast LLC represented by Phillips Lytle LLP.

2. Village Clerk

A. Minutes

On motion of Trustee Comer, seconded by Trustee Peckelis, it was unanimously RESOLVED that the reading of the minutes of the September 10, 2009 Board of Trustees meeting be waived and they be and hereby are approved as presented by Clerk Whitcomb.

3. Treasurer

A. Abstract of Vouchers

On motion of Trustee Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED that the audited Vouchers presented by Treasurer Tuck, dated October 1, 2009 for the General Fund totaling $36,559.70 be and hereby are approved.

B. Quick Books 2009

On motion of Trustee Peckelis, seconded by Trustee Baldwin, it was unanimously RESOLVED that the Village purchase QuickBooks 2009 for the sum of $99.00.

4. New Business

A. Manhasset Bay Protection Committee

On motion of Trustee Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED that the Village enter into a new Inter-municipal Agreement with the Manhasset Bay Protection Committee. Dues to the Committee are $1,500 for 2010.

B. Village Trustee Resignation

The Board regretfully accepted the resignation on September 11, 2009, of Trustee Ray Keenan, due to ill health. The Board expressed their gratitude for his exemplary performance as Trustee since his election in 2003, and wished him well.

C. Village Public Works Commissioner

Mayor Nicholson, with the approval of the Board, appointed Alice Peckelis as Village Public Works Commissioner, to fulfill the term of office left vacant by the resignation of Public Works Commissioner Ray Keenan on September 11, 2009, said term to expire March 31, 2010.

D. Demetrios Logan presented to the Board reasons why his sign on the side of Carlos Pizza should remain. The Board agreed.

E. Port Washington Office of Emergency Management-Point Of Dispensing Agreement

On motion of Trustee Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED that the Village adopt the agreement, subject to review and approval by the Village Attorney.

F. Leaf Removal Contract

Village Clerk Whitcomb reported on the bids received on September 24, 2009 for the 2009, 2010 and 2011 Leaf Removal Contract.

On motion of Trustee Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED that the Leaf Removal Contract be awarded to Robert Keogh as the lowest responsible bidder for a 3 year contract.

G. Snow Removal Contract

Village Clerk Whitcomb reported on the bids received on September 29, 2009 for the 2009-2010, 2010-2011, 2011- 2012 Snow Removal Contract.

The Board of Trustees will reserve decision. Village Attorney Prior advised that the Board had forty-five days in which to award the bid.

H. Building Department Report

The Board reviewed the Building Department Report for the month of September 2009.

I. New York Trenchless

Mayor Nicholson informed the Board that Village street light maintenance had improved and that repairs were up to date.

On motion of Trustee Comer, seconded by Trustee Baldwin, it was unanimously RESOLVED to pay all outstanding invoices for New York Trenchless.

There being no further business before the Board, on motion of Trustee Comer, seconded by Mayor Nicholson, it was unanimously RESOLVED that the meeting be and hereby is adjourned at 10:43PM